Application Policy and Procedures

Thank you for your interest in renting an apartment from CLARK PROPERRTY MANAGEMENT. We strive to provide professional services and maintain a cooperative relationship with our residents. This helps to ensure that our buildings and units are maintained properly for the mutual benefit of you and the building owner. Below is a brief description of our screening and rental process. If you have any questions please feel free to ask.

After you have read these procedures, please scroll to the bottom of the page to download or print a rental application or Subsequent Occupant (Roomate) Form.

Hours: Our office hours are 9am to 4:30pm Monday through Friday. Our staff is on call for emergencies at all times.

Qualifications: For every unit we rent, we seek out the best tenant(s) possible. We base our decision upon the following criteria:

•  Personal: The most important qualification is your personality. It is important for us to have effective and friendly communication
with each other, while you are looking for a unit and later if you rent from Clark Property Management.

•  Income: You must be able to prove you can afford the unit. This means that your combined gross monthly income for each
household must be at least three times the monthly rent.

•  References: It is important for us to verify tenant and employment references. These references must be from people who are in
a position of responsibility and have the authority to verify required information. It is important to contact these people quickly, therefore, you must provide all relevant information on your application (i.e. work and home phone numbers). We will not approve an application until all references have been verified and are satisfactory.

•  Credit: We do not require credit, but good credit is helpful. Lack of a credit record does not imply either good or bad credit, however, we are concerned with anything negative on a credit report.

•  Evictions: We will not rent to you if you have been evicted from a previous residence. Our screening process includes a check of court records and verifications of prior residencies. If you anticipate that we may discover a problem please discuss it with us IN ADVANCE.

•  Felony/Criminal Background Check: Please be advised that it is likely that a Felony/Criminal Background Check will be run on you and that it is imperative that you be honest with us up front. While a conviction may not immediately disqualify an application, dishonesty on the application surely will.

Every adult who intends to live in the unit must fill out an application. Please fill in every space on the application form. Indicate if something does not apply to your situation. If you have any questions, we will be happy to assist you.

The Application Process: We hope that you understand the that the application process must be thorough. We are fair and make our decisions quickly. However, it may take several working days to process an application considering there may be difficulties (i.e., your references are hard to reach or verify, etc.). We receive many applications, therefore, we do not begin processing an application until:

• It has been completely filled out;
• The Application Processing Fee has been paid;
• Every adult applicant for the unit has seen the place and completed an application;
• Any additional/cosigner information has been provided;
• We have met and interviewed each applicant, either on the phone or, preferably, in person. We must also meet any children who will live in the unit.

If we offer you an apartment, we require you to bring in a security deposit either in the form of a cashiers check or money order, payable to Clark Property Management within 24 hours. Otherwise, we will continue to show the unit to potential applicants. Additionally, you may be required to provide a copy of a Photo ID at the time you sign the Tenancy Agreement.

All information provided on the application is confidential. If you re-ceive a negative credit reference we will give you the name and ad-dress of the reporting agency with whom you will have to work to correct your records. However, if we receive any other unfavorable reference, we will only let you know the nature of the reference, not who it was from.

The Application Processing Fee: Each Applicant must pay an Application Processing Fee. This fee covers the cost of obtaining credit and background reports and other minor administrative costs incurred in processing your application. This fee is NOT refundable to you unless the unit is rented to another individual prior to your application being processed. It is an estimation of the actual out-of-pocket expenses to be incurred while verifying and qualifying the submitted rental application. It is possible that an additional fee may be required to be paid at a later time for additionally required verification procedures. By paying these fee(s) the Applicant acknowledges and understands that the Application Fee is a non-refundable charge to cover the costs of processing the application. The fee may be paid in cash or money order, or by personal check although the process may be delayed as we may wait for the check to clear.

Verification Procedure Costs                            Single          Joint (husband/wife)

Credit/Eviction Report                                           $ 9.25           $13.50

Review Credit Report                                            $ 3.75           $ 5.25 (7 minutes)
(5 minutes @ $45/hour)

Employment/Reference/History Verification     $ 11.25         $15.00 (20 minutes)
(15 minutes @ $45/hour)

Application Processing                                         $ 3.75            $ 5.25 ( 7 minutes)
(5 minutes @ $45/hour)

Office Costs)                                                            $ 2.00            $ 2.00
(telephone, fax, etc.

TOTAL DUE UPON SUBMITTAL:                      $30.00          $41.00

The Lease: Most leases are for a one year term.

Roommates: We rent to stable households of people who have a commitment to living with each other, NOT a "revolving door" of roommates. In addition, we will accept only one rent check for payment -- not several checks (such as one from each roommate) -- it is the tenants' responsibility to pool all moneys and submit one payment.

Cosigners: We prefer to rent units without cosigners. Cosigners must also complete an application and the cosigner(s) must sign the lease, which can take extra time if they live far away. The applicant is responsible for sending the lease to the cosigner(s) by overnight mail so that it can be signed and returned to our offices BEFORE the proposed move-in date.

Pets: Some buildings under our care will permit a pet, some will not. If you have a pet, please talk to us about it NOW so that we may discuss our policies with you prior to our processing your application.

How to Pay: All move in costs MUST be paid by either a cashiers check or money order, payable to Clark Property Management BEFORE the move-in date. Thereafter, we will accept personal checks, money orders or cashier's checks. We strongly discourage the payment of deposits or rent in cash, for your safety and for ours.